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Recording Policy

Download the Recording Request Form (PDF)
  1. Recording fees must be paid to Administrative Associate Jodie Lewis (Room 4103) four weeks in advance of the session/recital; otherwise, the service will not be delivered. Checks should be payable to WVU School of Music, Recording Services.
  2. Recitals and recording sessions must be scheduled through CAC Operations Office ( at least four weeks in advance of the event. Events that are not scheduled through appropriate channels will not be recorded.
  3. Changes in the dates of events must be confirmed with the Recording Engineer.
  4. Faculty, guest artists (where permission is granted through a signed release), and major ensemble performances are automatically recorded and archived.
  5. Recording sessions may be scheduled for any day of the week, except University holidays and holiday weekends. It is usually impossible, however, to record events that are scheduled at the last minute. Should it be possible to schedule a recording session with less than four weeks’ notice, the session will be billed at a 30% higher rate. The Recording Engineer will establish a priority list of services in the event of schedule conflicts.
Note: Normal recording spaces in the Creative Arts Center are the Concert Theatre, Gladys Davis Theatre, Bloch Hall (2030), and the Large Ensemble Rehearsal Room (2070). Recording in other locations may cause unforeseen problems and expenses. Contact the Recording Engineer for more information.


  1. Persons seeking duplicates of recorded concerts or other materials should contact the Recording Engineer in the WVU Sound Productions recording booth (Room 2034).
  2. Faculty soloists, faculty ensembles, and ensemble directors have control over the release of their concert recordings. However, to confirm the availability of funding, School Director Michael Ibrahim and the Recording Engineer must approve projects to be released and large duplication jobs.
  3. Faculty needing recordings of any type for instructional use should contact the Recording Engineer. There is no charge for recordings for instructional purposes. However, recordings must be in accordance with mechanical rights, copyright, and licensing laws.
  4. Faculty needing recordings of performances or compositions for FEPT files or external review files should consult the School FEPT Policy Statement, which can be obtained from the School office (Room 4103).


Post production services, such as digital editing, sound design, and processing, must be scheduled during the regular work week, at least three weeks in advance, and will be billed at an hourly rate. School of Music projects have priority over other projects.